On behalf of the 2021 ESTS Organizing Committee, we would like to thank you for participating in our virtual conference. Your video presentations will only be made available to conference attendees (i.e. those who have registered for the conference) for a limited period of time, beginning July 27, 2021.
In preparation, below are the official submission instructions for technical paper presentations. Please prepare and submit your presentation by June 30, 2021. Technical presentation length shall not exceed 15 minutes.
There are several video conferencing tools available to easily record a presentation. In this method, you can show your face via webcam (if you’d like) and display your slides as you talk. You can use any meeting software as long as you get a good quality recording and your final file is in the MP4 format. Here are some links to instructions on recording a meeting on common platforms:
- WebEx: Video Conferencing – Record a Cisco Webex Meeting
- Skype: Skype for Business: Recording a Meeting | Information Technology Services | Bemidji State University
- Google Meet: Record a video meeting – Meet Help
- Zoom: Local Recording – Zoom Help Center
- Gotomeeting: How to Record a GoToMeeting Session | Techwalla and How to Convert and Open the GoToMeeting Recordings
- Microsoft Teams: Record a meeting in Teams – Office Support
You can also use the two-step method covered below:
Audio/Video File Requirements:
- All files must be in MP4 Format.
- Videos should be recorded with a bit rate of 1mbps or less (*Note: The platform will accept videos with a higher bit rate, but some quality may be lost during the upload process).
- File size should not exceed 500 MB.
- Resolution of 720p HD is recommended.
- Use 16×9 aspect ratio (widescreen)
- Technical paper presentation length not to exceed 15 minutes
- Please use the following naming convention: PaperNumber_AuthorName_FirstFewWordsOfPaperTitle.
For example, “4025_Hoosen_SubdivisionBlocks” for the paper “Subdivision Blocks and Component Placement in Early-Stage Ship Design” by Marisa Hoosen and Julie Chalfant.
Tips for Recording:
- Use as quiet an area as possible;
- Avoid areas that have echo;
a. Rooms should be fairly small.
b. Sound damping with carpeting, curtains, furniture.
- Hardline internet connection recommended, but if unavailable, a strong Wi-Fi connection;
- Good headset with microphone close to mouth BUT away from direct line of mouth to reduce “pops”. Avoid using default built-in microphone on computer;
- Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation. Make adjustments if needed.
Uploading Your Presentation to the Virtual Event Platform:
You should receive an email by June 15 with a link for uploading your presentation. If you have any questions, please email general chair Julie Chalfant (email@example.com), technical committee chair Andy Lemmon (firstname.lastname@example.org) or technical committee co-chair Raghav Khanna (Raghav.Khanna@utoledo.edu).